Microsoft Teams: Scheduling a Meeting using Microsoft Outlook

Scheduling a Teams meeting using Microsoft Outlook

In this video, I'll cover how to schedule a meeting hosted in Microsoft Teams using Microsoft Outlook.

• I'll start out with Outlook open in Calendar view. To begin scheduling the meeting, on the Home tab of the ribbon, I'll click on New Teams Meeting.
• A new meeting invitation window will load, and Outlook automatically adds information for joining the meeting from the Teams client on a computer or mobile device, from a video conferencing room system like a Cisco unit, or a telephone. The meeting location will also automatically be set to a Microsoft Teams Meeting
• To access the options available for meetings hosted in Teams, in the new meeting window on the ribbon, click on Meeting Options.
• The Meeting Options window will open. Here you can adjust many different settings for the meeting, such as limiting who can present, setting the meeting to record automatically, and enabling or disabling the chat. When you’re done making changes to the meeting’s options, click on the Save button to save your changes.
• When the changes have been saved, the Save button will change to display the text Done. You can close the Meeting Options dialog box by clicking on the Close button in the upper right corner of the window.
• The new meeting window is visible again. From here, you can schedule the meeting like you would any other. You can give the meeting a title, add attendees, and set the meeting’s date and time. You can also add additional information about the meeting in the message body above the connection information.
• When you’re finished scheduling the meeting, click the Send button to send the meeting invitation.
• Once the recipient accepts the meeting, it will show up on their calendar just like a regular meeting.