Learn how to create, upload, manage and distribute media using Kaltura, IU's cloud-based video management system.
Kaltura: An Overview
- Upload and download media in Kaltura
- Create media in Kaltura
- Edit media and create thumbnails
- Attach files to media
- Create playlists
- Share media with others
- Accept submissions from students
- Upload and download files on the web
Recording of a Previous Session
Description of the following video:KIM MURDAY Hello everyone, and welcome. My name is
KIM MURDAY. You'll see me in the attendee list as Kimmaree. But I generally just go by Kim. And I am with IT Training. IT Training is here at well, it's at Indiana University. We serve all campuses. But we are physically located in both Indianapolis and Bloomington. I happen to be located on the Indianapolis campus. And we are available for your technology training needs. Remember to check out our website. Then we'll have some links to that later on to see other things we're offering. With me to present today's Kaltura overview is
NATE PAIRITZ with Collaboration Technologies. Nate, would you like to say a few words about what Collaboration Technologies is
NATE PAIRITZ Thanks, Kim. My name's Nate Pairitz, as Kim mentioned. I work for Collaboration Technologies at UITS. We're part of the learning technology field, I guess, in UITS. We take care of video conferencing, Adobe Connect, Echo , streaming, Kaltura. And we work closely with all learning technologies across the board many, many things, I guess. That's what we do here. Yes.
KIM MURDAY OK. Why don't we go ahead and shift the screen around so that, Nate, you can share your screen. I do want to point out that there is a pod called today's files where we have Nate's PowerPoint. I don't know whether you're going to be sharing your PowerPoint with us today, Nate, but if you want to review the information we go over today later on, you can download that. So, Nate, do you want to go ahead and share your screen And we'll get started talking a bit about Kaltura.
NATE PAIRITZ Sure. Well, first of all, before I start the demo, I'll just go over a few things about Kaltura. And then I'll share my screen, here. But it looks like we have half staff and half instructors on the call here. So hopefully we can touch a little of everything for everybody. But what is Kaltura Kaltura is a media management system that IU decided to purchase. Basically, it allows publishers and content owners to publish and manage and analyze their videos. It kind of you allows all users to distribute media any way they'd like to privately, publicly. And it creates formats. So you can upload one file, and it creates many different formats so you can watch it on your Android device or your iPad or whatever browser you'd like. So you don't have to worry about, oh, is it in this format or is it in that format But it allows easy use for everybody. I always say, think of Kaltura as Box for media. I know Box is used sometimes for media and so forth. But I think Box is more for documents. And then your media, really, Kaltura really excels at that part. So when we talk about Kaltura today, there's actually two parts of Kaltura. There's a Canvas integration tool. This will be accessible through your courses in Canvas. Basically, it'll be two tools. One's called My Media. And the other one's Media Management or Media Gallery. And we'll go through those. And then, there's the second part of Kaltura is actually Media Space, it's called. This is more of your public facing. You don't access it through Kaltura or through Canvas, but through a website. And it's kind of like a YouTube ville. This allows you to do more public viewing, if you need to. You can actually manage and create hierarchies with your media as well on Media Space. We'll concentrate on the Canvas tool first, since most people use the Canvas tool. And then, we'll touch base a little bit on the Media Space as time allows. So again, the Canvas tool. Let me share my screen, here. All right. I assume everybody can see my screen now. I logged into Canvas here. And as I mentioned before, in Canvas, there's actually two tools for Kaltura. On the left hand side, you'll see what is called Kaltura Media Gallery, and then, Kaltura My Media. And the differences of these two tools is that Kaltura My Media is media just that you upload specifically as the user or the owner of that media. That media will follow you to Media Space. And whatever you upload to Media Space will follow you to your Canvas. So you have to worry about putting it in one spot or the other. The My Media is shared between both of those parts of Kaltura. And then there's Media Gallery as a tool. And this is course specific. So that will change when you go to a different course. And this is one place you could share your media with your students in this specific course. So again, that's unique to your course and section in Canvas. And My Media is specific to the user. And My Media is the same as any other section you go to or if you go to Media Space. You don't have to worry about uploading it several different times. But we'll go ahead. And we'll start with My Media. And we'll show you different ways to adjust the media and other options. So we'll just click on the left hand side, My Media, here. As you can see, I have some stuff that's uploaded here previously. But let's look at how to add. On the top right here, Add New. You have four different options. We can do media uploads. You can do web recordings. You can actually do a screen recording. And, if you have YouTube videos that you'd like to use, we can put a YouTube URL here and actually burned it into Kaltura. So you can have all your media in one spot. So when you're working with students or in the class, you don't have to go to YouTube or the Box or Kaltura. You can all have it in one spot there. But we'll go ahead. And we'll just do a media upload real quick. Choose a file. Load screenshot, here. As you can see, you'll have a status bar here. It's uploaded when it gets to green. You can name it here. You can name at a later time. But you can go ahead and name it here. Description this is up to you, what you'd like to describe your content. And then tags. Tags is just key words. For instance, say this is IT training, playability, Photoshop. When you use these types of tags, what's nice about the tags, the description, and names, when you search for media it will search for these things. So if you have several different media that you upload over time, the tags are nice, and the descriptions, because then you can search for those very quickly. Now also, if you share this publicly or even privately, the end users can search for key words. And they will find those. Once you fill
KIM MURDAY Nate
NATE PAIRITZ all those in Yes
KIM MURDAY I just had a quick question. Is there a limit on the size of the media that we can upload to Kaltura
NATE PAIRITZ That's a great question. So it's actually, there is. And it has to do with the web browser's capabilities. And right now, it's a two gig file to upload. If you have larger files than two gigs, we do have a FTP site that we can help load those larger files. And that allows us to do bulk uploads as well. So you can contact us at cthelp indiana.edu. And I'll go ahead and put all that information in the chat window at the end of the session, how to contact us for more help.
KIM MURDAY Perfect. Thanks.
NATE PAIRITZ But great, great question. So, after you fill out the name and the description and tags, it's automatically set to private, meaning only you can see that, or the owner of the media, whoever uploaded it, can see that. Once it's published, then you can other people can see it, depending on where you published to. So if you publish it to this course, the people in this course can. You can publish it publicly and pretty much any way you'd like to. But I'll go ahead and show you that at a later time, here. So we'll just hit save. Once I hit save, you can choose other files and go ahead and do it. Or you can go back to My Media and see that it's actually uploaded here. So that's a quick way to adjust media if you have a file. If you want to do the webcam recording, webcam recordings are Flash based. So you do need Flash enabled. And it's pretty specific on what web browsers you can use. Firefox works pretty well. So that's what I'm using right now. So I'm going to go ahead and click webcam recording. Now it might get INAUDIBLE
KIM MURDAY It may not let you, since you're with Connect.
NATE PAIRITZ Yes, I'm Yes. But it works. I promise you. So if you click webcam recording, basically you'll see yourself. The camera will come up. You can choose a different mic if you don't want to use your default. And then, you'll have just the record, standard red circle button. You'll just click that. It'll give you a little countdown. And then you'll be recording. Once you make your recording, you can hit stop. And then, it will give you the same options as the media upload after it's up. You'll have the name, description, and tags as well. And then you would just hit save. Almost. Sorry I couldn't to show you that. But we'll move onto the YouTube function here. We'll click on YouTube. Basically, all you need is a URL for YouTube. INAUDIBLE Just click the URL of that specific video. And now, that video is in Kaltura. So if you'd like to create a playlist or keep everything, INAUDIBLE can do that. It automatically fills in the name and description. That's from the YouTube. INAUDIBLE Basically, it saves. Go back to My Media.
KIM MURDAY So we have an interesting question, which is, Cindy wants to know, what are the copyright implications, if any, of embedding a YouTube video
NATE PAIRITZ You know, that's a great question. We always try to refer to the university policies on that. I can get more information on that, if get you contact info.
KIM MURDAY But, local teaching and learning center may be able to help you as well. I can see
NATE PAIRITZ Yes.
KIM MURDAY I don't know if she's going to try and address that. But certainly, we'd have to look at fair use and that sort of stuff.
NATE PAIRITZ Yes.
KIM MURDAY That's a good question.
NATE PAIRITZ It's always that kind of elephant in the room. What do we do with this I'll leave it to the learning centers to discuss that. But a lot of times, if it's for education, I think you can use a lot of that stuff. But again, I'll leave that to the learning centers to discuss that. Was there another question there, as well
KIM MURDAY No, I think that'll do it for now.
NATE PAIRITZ And then, the last way we can ingest media in here is a screen recording. Screen recording uses Java. And it's very specific on what web browsers you'd use. But basically, it's the same thing as the webcam here. Let's see. You can use your webcam as you go while you do this.
KIM MURDAY So you can actually be recording the screen recorder and be recording yourself talking about what you're doing
NATE PAIRITZ Yes. So the INAUDIBLE myself.
KIM MURDAY Yeah. Now we can see you.
NATE PAIRITZ But basically, you have your screen recording here. You can make it full size. Or, if you just want to select a certain spot. Or you can select the webcam, which I have, here. So once the recording is made, it'll just show up the webcam with the screen itself. You can see that you have the audio levels. INAUDIBLE It'll give you a countdown. Since I'm only recording this part, you'll still see the ...options here. If I was doing a full screen, it would minimize them into your media bar, here. You would bring that up and click stop once you're done. But we'll go ahead and click done, here. As you can see, here's my screen recording. And you can see myself right here. The nice thing about it is that you can move the webcam where you want it. One thing, though, when you're using the webcam is, if you're using PowerPoint, as you can see, it could block some of your screen. That's just something to be aware of. Let me see what's INAUDIBLE Click upload.
KIM MURDAY Nate, just so you're aware
NATE PAIRITZ You see there's a
KIM MURDAY We are getting a little bit of interference with your audio as you talk. Sometimes we get kind of a woosh going on. Just, I'll let you know if it starts to get too hard to hear you.
NATE PAIRITZ OK. I'll try to speak up, too. See if that helps. So the upload is complete now. INAUDIBLE it takes me back to the screen we've seen a couple times now, name, description, and tags. These fields aren't mandatory, besides the name, of course. But it's helpful, once you start getting a lot of media to search for. Again, these aren't mandatory. It's just something INAUDIBLE So we'll go ahead and click save. And go back
KIM MURDAY Yeah, all right. Nate, we're getting some Nate Nate, can you hear me
NATE PAIRITZ Yes
KIM MURDAY Are you there Yeah, we're definitely having problems hearing you. It's getting worse. I don't know whether you're using the boom mic on your headset that we saw, but if you can move that closer to your mouth. And then, we may need to have you turn it down, if you do that. Or, if you're not using that mic, maybe switch to that one.
NATE PAIRITZ All right. Is this better Can you hear me now
KIM MURDAY You know, we're still getting a little weirdness. But let's try it for a while.
NATE PAIRITZ So as you see, there's the four ways that you can actually upload to Kaltura. Again, right now, nobody can see this but yourself or whoever it is that uploaded them. So the ones that I just did, only I can see this stuff. Nobody else can. As you can see, they say private here until we actually publish those. So we'll publish them. But we'll show you some other options. So first of all, if you click edit here on a specific recording, there's many options here. Again, here's your details that we've set up before, where you can change those or add as you want. But we go to options, here. And here are some options here that may be of interest. If you have a video that you want students to edit, you can say allow people to create clips. This isn't creating it's not editing the original file. It's creating, actually, new files. And also, you can disable comments here or close discussions. So your media, once you publish it somewhere, there are abilities by default to have users leave comments about that. Another feature is attachments. So if you have a PowerPoint slide that goes with a recording, or if you have a transcript or Word documents, you can upload it here. And this allows students to actually download this while they're watching their videos or at any time. IT training I've been working with IT training to set up. And I'll show you in the Media Space. They can upload course assignments if it has something that pertain to that specific course or video. Closed captioning if you have your on closed captioning file, you upload it here. And the video would be closed captioned, of course. If you do not have your own file and there is a student that needs closed captioning, you can contact ATC here on campus. And Kaltura is automatically synced with a closed captioning vendor. And basically, we just push a button that sends the file to the closed captioning vendor. And they will caption it and send it back to us. And that video will be captioned for us, which is a nice feature. Thumbnails if you don't like the original thumbnail, or if there is no thumbnail when you upload that video, you can actually upload a specific one. So if you have a PowerPoint slide that just says your course section, so the person knows they're on the right spot, you can upload it there. And it will put it in the first frame. You can capture your own. Or you can click auto generate. That basically just breaks up the video. And you can select your own thumbnail that you'd like to have the end users see. Another option is downloads. So right now, downloads are only available for the owner of the content and not to the end user. So if you'd like to download your video, collect click what format you would like. You'll click save. And if you go to the specific media, there is a download button now. And then, if you click download, it will tell you what options you've selected. And you can click download there. I'm going to go back to edit. And then, another feature here is trim video. So you can actually trim just the beginning or the end of it. So, if you're doing a recording, this might be helpful. If you're bringing up your PowerPoint slides at that time and so forth, you can actually trim that section. When you use the trim feature, that's permanent. You're not actually just making a new media file. You're actually editing the original file. So, once these edits are made, you lose whatever you just trimmed off. If you'd like to keep your existent media as your original media, you can actually create a clip. And this actually creates a new file. Let's do some trim here, here, and make it just a quick clip of the video. You can preview it. And then it's going to ask you for the name and description and tags again, because this is actually a new file again. So you can click create clip. We still have our original file that's the full length. But you can actually pull out little clips of a particular recording this way.
KIM MURDAY OK. So just to clarify, if we trim, that's permanent. But if we clip
NATE PAIRITZ Yes.
KIM MURDAY we're actually creating new copies. So, the original is still there.
NATE PAIRITZ That is correct.
KIM MURDAY We did have another question. Eldrich wanted to know, if you download something and delete it from Kaltura, can you upload it again, like, say the next year
NATE PAIRITZ If you delete it, can you re upload it
KIM MURDAY If you've downloaded it using the process. Sorry. Yes. So you've got the downloads. You showed us the downloads option. If you were to download something and delete it from Kaltura, you can just use that download to re upload later on
NATE PAIRITZ Absolutely. Yes.
KIM MURDAY OK.
NATE PAIRITZ Yes. The format to download when you download it, it comes as an MP download. And then, you can, yes, you can do anything you would like with that.
KIM MURDAY OK. Thank you.
NATE PAIRITZ And then of course, the dreaded delete button here. You can hit delete. And it will ask you to confirm. So, those are some quick options, what you can do with your media. But still, I'm the only one that can see this media. So there's a couple ways we can actually share this media now. I will select the specific video here. Click publish. Once we have published, it should give us a list of courses that we're associated with. This is a test course, so INAUDIBLE
KIM MURDAY And you found that the option to publish under the actions menu next to add new
NATE PAIRITZ Yes.
KIM MURDAY Got it. I bet it's slow because you're in so many sites.
NATE PAIRITZ Yes. So, this is published in a gallery. So, whatever you're associated with your whatever you're associated inside of Canvas is what this is showing up. So you can select all your classes. So, if you have many classes you want to share the same video, you can do it at the same time. And then, you would click save. Just INAUDIBLE click here. Save. Now it says published. Video. And as you see, the private sign on the icon is off this. Now we go to Media Gallery here. And this is the student view. You can see that it's published now. So that's one way to publish to your course in Canvas. But there's many other ways here. And I'll show you those. So again, Media Gallery is specific to this course. So, anybody that's associated with this course in Canvas can see this. So, this is one of the places you can share videos to your INAUDIBLE student. You can also use this add media button, here. You can click this add media. It's going to bring up My Media. And you can select as many as you want here, as well. And just click publish. And those are added.
KIM MURDAY OK. We did have one question. When you were sharing something from My Media into a specific courses and there was a nice list, do you know, does that also show courses that are closed, or only courses that are currently active That may be a Canvas thing. But I didn't know if you might know.
NATE PAIRITZ Yeah. That's a great question. I know they show up that aren't published. It's whatever you're associated with. I'm not sure about the closed one. Let's
KIM MURDAY The manually created courses, Cindy, yes, should be available.
NATE PAIRITZ Yes. And, as you can see, they're unpublished here, all published. So either or, the published or unpublished. I just don't know, for sure, about if you actually close them for the semester. I can test that and get back with you if I have your contact info, though.
KIM MURDAY Yeah. Cindy, if you'd just give us your email address, you could do that in a private chat, if you prefer. Alicia also wanted to know how students will upload a video that they made to a Canvas course. Is that something we'll be demonstrating a little later on
NATE PAIRITZ Yes. I'll definitely be happy to show you that. Actually, that's one of the scenarios I can show you on Media Gallery, here. So, we do have student submission. And there's a couple ways we can do that. We worked with the School of Education. And they'd like to submit recordings but not have any other students see this. So this actually, Media Gallery here students can upload to it by default. If you go to actions, you go to edit and Media Gallery. You can say moderate content, which means your students can upload to the Media Gallery here. But nobody else can see those but the instructor. And then, if the instructor wants to share one or two of those videos, they can actually approve it. And then it would show up in Media Gallery. So, if you have the moderate content on, nothing will show up in Media Gallery until you approve it. And right here, next to the six media, there'll be another one that says one unmoderated, if we did choose that. So basically, students will have the My Media function or tool as well in Kaltura, or in Canvas. So they would add their own media uploads, either a webcam media upload, screen recording, or YouTube. And then they could go to Media Gallery. And they would be able to add media here. And again, depending on Yes
KIM MURDAY Oh, I was just there was another question that came in. Sharon wanted to know, how can you tell if a video is published I'm assuming, if you're in the My Media Gallery, is there some sort of indicator that something is published or not yet published
NATE PAIRITZ If it shows up in Media Gallery, it's automatic. It is published. That's what you're doing when you add the media. That's actually publishing it. When you're in My Media, here, you'll see how this says private. And this doesn't have anything. So the private, you know that's not published and only you can see this. Here, you know that's actually somewhere published.
KIM MURDAY OK. But you don't have an easy way of telling where, necessarily Oh. There it is. Appears in.
NATE PAIRITZ Yep. Exactly. Appears in Kaltura file. And that will fill up after many more times you share it. It will keep continuing to grow and shows, each time, where it's located for yourself.
KIM MURDAY That's helpful.
NATE PAIRITZ Since I am here, another way to actually publish it or share it is the share button here. This is actually embed code. And you can take this embed code and put it into any website or in the text editor. But there's other, easier ways to do that. But this is one way you can actually grab your embed code. One thing to know about embed code is, embed code is actually public. So if you do put it on a web page outside of Canvas or just publicly, anybody can actually click that play button and see that. And then analytics, when you use embed code, we just get an unknown user. If you use the Media Gallery, we actually get analytics because we know the authentication part. And I'll show you these analytics in Media Gallery. Well, there's a couple ways you can look at analytics. But if you go to actions on the top right, here, we'll just say click Media Gallery. You can see some basic stuff here as soon as it loads. You can just tell how many pieces of media in this specific Media Gallery. Four viewed, zero plays. And then, you can actually see who's watched them or the top engaged users here. And according to that, Madeleine and myself have zero plays. But we are the top engaged users here. If you go to view all and actually get scrolled down if I expand myself here, if I actually watch something, it would tell me my total times and my average views and how many loads I've actually done here. You can export
KIM MURDAY Nate, you seem to have dropped out.
NATE PAIRITZ it as a CS Can you hear me Yes
KIM MURDAY Nate, are you still there
NATE PAIRITZ Yes.
KIM MURDAY OK. You came back.
NATE PAIRITZ All right.
KIM MURDAY We heard you say, If I actually watch, and then you got cut off.
NATE PAIRITZ If I actually watch, it would show me my total view time and my average view times over all the videos I've watched. As you can see, I have zero here right now. It does give you Yes
KIM MURDAY I was just going to say to you, these are some great metrics.
NATE PAIRITZ It does have some. They're getting better, a lot better than they used to. But yes, it does have some nice features here. Again, this is only we're only going to get analytics if you use the Media Gallery, if you use Media Space. Somewhere they authenticate. But once we make it public, then we don't know who's logging in. So it will just say, unknown users. So, if the analytics are important to him, we want to keep those in the Media Gallery or use the Media Space functions. So, that's kind of a quick look at the My Media and the Media Gallery tool. But, say if you'd like to add this to a discussion or to a module or an assignment, even, we go to discussions, here. And we just hit add a new discussion, here. There's a nice feature here. In the edit bar, there's a couple ways you can embed code. If you grab that embed code that I showed you earlier, you could go to the HTML editor and paste it in. Really, the easiest way for the end user is to actually use this embed tool, here. It looks kind of like a sunburst, here. If you click this sunburst, this will take you to My Media. And you can select what you'd like. You can
KIM MURDAY That's really nice.
NATE PAIRITZ It is nice. You can select the title if you want the title, description. Or you can take away whatever you'd like. You can choose the size as well. But you can just click embed. As you can see here, you can do your typing. But I'll show you what it looks like. Then I'll click save. And there it is. Since I'm here, I'll show you a couple functions here on the player. Of course, you have the play button, the audio levels. You can actually speed it up if you'd like to watch it faster, up to two times speed. Depending on your internet, you can drop it down to p or you can keep it at Or you can just have it auto detect your speeds so it will play
KIM MURDAY Those are the speeds
NATE PAIRITZ Or, not speeds. Your resolution.
KIM MURDAY Oh, resolution. OK.
NATE PAIRITZ Yes. This will help for your internet speed. So, if you're home on a slower connection, you might want to drop that to On campus, of course, And then, your last function here is to go full screen. There's a little i information that will just give you some basic info. But that's what the player looks like.
KIM MURDAY Nice.
NATE PAIRITZ As you can see here, there's a
KIM MURDAY OK. So we have another question.
NATE PAIRITZ Yes.
KIM MURDAY We were wondering whether the analytics still pick up information on these embedded videos, as well.
NATE PAIRITZ No.
KIM MURDAY Oh. That's a shame.
NATE PAIRITZ They don't. Yes. Earlier question was assignments. Well, we showed you the assignments if we had that moderated channel, Media Gallery, and you could upload it all into one spot. But you can actually create an assignment as well, here. So this is going to be a So, here's the tricky thing on this one. You would think it's probably a media recording. But actually, it's not. We're going to use a text entry. And we use the embed code to do this. A media recording actually uses a built in tool in Canvas that Kaltura doesn't. So, if we create a text entry here click save, here. And then, when a student comes to it, you'll have a text editor function. And all they would have to do is click the embed to Kaltura and select their recording that they like. And then, they can submit that. So again, that's another way you add assignments.
KIM MURDAY OK. So, we do have a couple of other additional questions that have come in.
NATE PAIRITZ OK.
KIM MURDAY One is, are the embedded videos still only available to be viewed by enrolled students My guess is that, if you embed it on a page that is made viewable to people not in the course, that anybody at that point could view it. Would that be correct Anyone who can view the site where you have it embedded
NATE PAIRITZ That's correct. So yes. So, one nice thing about Canvas is, it's locked down to those people associated with that course and section. So, only those people can access it there. But, if you put it on a public page or even share the embed link, yes. Everybody else can see that.
KIM MURDAY OK. The other question we had is whether or not analytics could be aggregated for several videos, say, to check general viewing, or is it only captured per video
NATE PAIRITZ So, when you go to Media Gallery, that's going to give you an overlook of everything in your gallery right there. So, if you have five or six recordings, it will show all of those right there and give you analytics for each one. So for instance, if I actually watch videos here, in the Media Gallery part bring this up here. And we'll go to analytics, here. If I actually watched them, it would list each video I had. And then it would show you the total times of each video that I actually watched, here. Hopefully that answered that question. Is that it
KIM MURDAY Yep. There's another question that is a Canvas question. So I'm answering that in the chat box.
NATE PAIRITZ OK. So again, that's a quick look at Kaltura and Canvas. The main two tools is in the My Media and the Media Gallery, and then the embed portion, if you do the modules, discussions, or assignments there. Then, if there isn't any more questions on Canvas right now, I can move into Media Space and show you the Media Space very quickly.
KIM MURDAY That will be appreciated, because we actually had a question do you have to use Canvas in order to use Kaltura I said, we're getting there.
NATE PAIRITZ So no. The answer is, no, you don't. There's two parts of Kaltura, the Canvas integration and then you've got the public facing part, which is called Media Space. The URL to Media Space is iu.mediaspace.kaltura.com. You can also go to kaltura.iu.edu. And there's a link to this, if you don't remember this URL, here. But basically, this is the public facing part of Kaltura. There's some different functions of Media Space and Canvas. But a lot of it is the same. Whatever you upload to Media Space, you'll see in My Media is Canvas. And whatever you upload in My Media in Canvas will show in Kaltura or Media Space. Those are the only things that share. You don't see the course sections in Canvas. Or you don't see the categories and channels that you'll see here in Media Space as we dig into here. But this is the Media Space look or home page. You can see these are our top public videos that you see on the front screen, here. So, anybody can actually play these right now. These are published publicly to the end users. So, I'm going to start kind of just overview of what the page looks like, here. You see the home tab here. And this just gives you the videos, here, mostly videos, public videos. You have IU Media, Public Media, Channels, and Help tab here. So this IU media, as you can see, INAUDIBLE IT training here. This is where you can actually build a kind of a hierarchy of your videos. So if you had IT training, and they have Adobe Photoshop. But eventually we'll have a list of hopefully all their training sessions that they'd like to share. So you'll have Adobe Photoshop, advanced, basics, InDesign, and so forth. And you'll see a list here. If you click Adobe Photoshop here, it's going to ask you to log in. Actually, it's single sign on. So since I'm already logged in to Canvas, it automatically authenticates you. But the IU Media still needs to be authenticated. And basically, as you can see, we can start taking, eventually, the IT training workshops here. If you go here and click on the videos, you'll see the video, and then they give you a bunch of other details where you can download materials. You can do that and so forth. You see the tags here. Photoshop CS training, what it appears in as well, the channels or categories. So you can actually search for this. Again, IU Media here. This still needs to be authenticated, and you can actually authenticate right now. It's just all LDAP users. We can actually do AD groups, if we want to walk them down. Public media is public, so you can publish here, and anybody can see this stuff. Right now we don't have a hierarchy yet, but we can create hierarchies, so if you have a department that wants to use it, or if you have a school, like Kelley School of Business, and they want to share promotional videos, we can go to public media and just say Kelley School of Business. And it should show them all their videos here. Channels. Channels is a user creation. So I would think of channels as Media Gallery in Canvas. So when you create these, and we'll go this here in a few minutes. But you can lock these down. You can make it public to anybody, but you can actually add specific users. And then you give those controls to specific users, saying, you can only upload this, or you can only view this channel. So like I said, think of this as the Media Gallery part in Canvas. It's specific to the user, it's user creation, and you can lock it down.
KIM MURDAY So the idea would be if you don't want to use Canvas, you could still create a channel for your students and say, this is what I want you to watch, and make that available to those specific students.
NATE PAIRITZ Absolutely. That's correct. And then there's the Help button. And that actually just takes you to Kaltura's actually, it should take you to kaltura.iu.edu, which it does. As you can see, it does take you to the log into Mediaspace if you would like, here. But it just gives you some information and some KB articles there. So that's kind of, let's look at those tabs there, but we'll go back over here. As you can see, I'm already logged in. It uses single sign on. Since I'm logged in to Canvas, it automatically did. But it would show up as guest here. You would click that and click the Login button. Or if you clicked Add New it would have you login first before you could add new. So if we go to Add New, actually you see a few more options here. That's just because I'm an admin. So you will still have just the media upload, the web recordings, the YouTube and video, or the screen recording options. I won't go through those. I'll go through the first one, the media upload. But it's the exact same look. And the same options as before. As we can see, you have the status bar. You can name it, you can describe it. There is one extra option down here. Private, unlisted, and published. In Canvas, it's only private and published, because you can only use it inside of Canvas. This unlisted here, if you click unlisted, you can send that link to anybody, the specific link to that video. And they can view that video without authenticating. So if you have people outside of the university that want to see this and so forth, you can click unlisted. And it's a very unique URL, so it would be difficult but not impossible to duplicate. So it is possible someone might be able to find it, but it is unique. So more than likely, you won't have that issue.
KIM MURDAY It would just be if the person you shared it with then forwarded that link to someone else that you'd have an issue. Decided to tweet it or something.
NATE PAIRITZ More than likely, but I just want to make sure the disclaimer's out there. So by default, it's set to private. And I'll just hit Save. And go back to INAUDIBLE Go to My Media. And there it is. When you scroll here, you can go to, up at the top right where your name is, if you go to My Media here. Again, you'll see this Taylor Swift that I've uploaded from YouTube from Canvas appears. And the other ones I've also shown. As you can see, they do stay private here. I actually didn't publish it anywhere outside of Canvas. I select this one.
KIM MURDAY So if they're shared within Canvas, will MediaSpace recognize that
NATE PAIRITZ No.
KIM MURDAY OK. That's good to know.
NATE PAIRITZ So quickly here, we'll click Edit. INAUDIBLE specific video on here. I don't have as many options here, because this is a picture. So you can't actually turn the picture, or you can't upload a caption, and so forth. And that's why you only see these three options here. You would see all the options if it is a video.
KIM MURDAY We do have a question, but it goes back to Canvas, so if we have time at the end, we want to talk about how to get students to view media so that the analytics will, in fact, pick them up. But go ahead and finish up with MediaSpace first.
NATE PAIRITZ So I'm going to try to go real quickly, since my time limit can get me off here. Again, when you go to edit, you see the same options down here. Attachments, captions, seminars, downloads from video. So that's the same either way, if you do it in Canvas or Kaltura or in Media Space. My Media is going to give you that same options. One thing that you can't do right now in Canvas is create a playlist. Playlists are nice because you can group all your videos for a section and embed those. So they can go to one place and view those videos. And I'll show you a sample here. So if you go to My Media. And say you have five videos that you want to group together. You select the ones that you want. INAUDIBLE these check marks here. We'll go to Actions here. Click Add Playlist. We're going to create a new one, or you can do an existing playlist here. And click Create. One thing to remember is, I just created it right there when I hit Create, and it actually didn't save those videos in there. So there's actually another step that you'll hit Save here.
KIM MURDAY Oh yeah, that's important. Interesting. It won't let you do your Taylor Swift. Is it because it's a URL
NATE PAIRITZ It should be. Well, that might be copyright thing. I have done other YouTube ones, created successfully. So I'll be thinking about that. Interesting.
KIM MURDAY We had an interesting question that's related to Media Space. And that is, so, as I understand it, any IU staff, student, or faculty member can upload videos to Media Space. The question is, are the videos vetted or checked for appropriateness in any way
NATE PAIRITZ So you cut out. You said that anybody can upload to Media Space, and that is correct.
KIM MURDAY Are the videos checked for appropriateness in any way Or are there any consequences or guidelines in terms of what's appropriate to upload
NATE PAIRITZ Sure. Users can flag INAUDIBLE and we're notified on those flagged ones. So yes.
KIM MURDAY But nobody's sitting around and looking at everything, but other users, if they see something questionable, they can flag it
NATE PAIRITZ Unfortunately, we don't have the manpower to look at everything.
KIM MURDAY Yeah, probably not.
NATE PAIRITZ So we have rely on other users. So real quick, the playlist here I have the playlist created here. But you can actually grab the embed code here. And if you want to have your video on the left here, with the rest on the right or on top, you can decide what you want, but I copy that. And say if I want to share it in discussion in Canvas, or any web page, you go here. Since I'm using embed code, I'll have to use the html editor right here. INAUDIBLE save. And now I actually have a playlist of all my recordings I selected. So you can hit play, it will play all of them in order, or you can select which ones you want to play first and second.
KIM MURDAY Question. How do you create a list of users for a channel
NATE PAIRITZ Yep. So, here are the channels. So to create a new channel, you'll go to under My Channels, and we'll say Create Channel. INAUDIBLE You can describe description for searching and tag this as well. You don't have to. Only a name is required. So here's the first options here, is your privacy. Open membership is open, and non members can view content and participate. So if you have this open, it would show up in Channels here. They would still authenticate. But anybody that authenticates with LDAP, you'll be able to see that channel there, view that there. You have restricted, which means non members can view the content, which would show up in that Channels as well. But they have to be invited to participate, meaning they have to, you have to give them permission to upload to that channel. Private by default, only you can see that. And it's only by invite for users to view it or to upload it. There's a shared repository, which is new. Basically, you can create this. You can select many users that can actually share those videos in that channel to other channels. And then there's public, meaning anybody can see it anywhere. Those are the few options. We'll leave this one as restricted here. And we'll hit Save. Sorry, is this thing so we'll hit Save now.
KIM MURDAY LAUGHS
NATE PAIRITZ OK. Then we'll We'll hit Save here. Now I have a channel created, but now I need to have members. As you can see, it came up with a new tab after I saved it, and we can click Members here. I'm the only member here. I'm the manager. So if you'd like to add a new one, we'll go to Add.
KIM MURDAY Probably K M U R D A Y.
NATE PAIRITZ So you can start typing the user. As long as the user has logged in once, you will see it. I click User. And then you have several options here. The first member option member is they can just view the content. A contributor can actually view and upload.
KIM MURDAY INAUDIBLE
NATE PAIRITZ A moderator, and I'll show you that option here. A moderator can just approve it. So this is another way. If you create a channel and tell your students to upload here, you can select it as a moderated channel. So they can just upload it to it, but they don't see anybody's stuff. So if it's an assignment, then you can go back and actually view those as an instructor. And you don't have to share them with anybody, or you can share them one by one if you'd like. And then the manager, of course, has full control. So we'll hit INAUDIBLE And now the user is added here. If we go back to Details here, and this is Let's go back to Channels. And the channel is empty. You can add media just like we did in the Canvas site via Add Media. We just go up and select as many as you want. Publish. They're in there. You can also go to My Media. Select what you'd like in the actions and click Publish. And it will show you all the channels that you can publish to, that you are available to publish to. So I know my time is up. That's a really quick look at Media Space. I wish we had a little more time. But you can INAUDIBLE You can get the analytics as well.
KIM MURDAY What I'll do is I'll go ahead and put up the link to the webinar evaluation. It's in the pod that says Evaluation and Closing Instructions. If you can't stick around with us, then we ask that you take a minute to fill out that evaluation. If you can stick around, Nate and I will continue to show a few things. I know sometimes time is limited.
NATE PAIRITZ So again here, real quick, I'll just show you the analytics part. It's still under Actions under that specific media. And we can go to Users here. There's no data on this one. See if you can make Actually, this has been watched. There's me again. Actions, I'll go to Analytics. We can see that video has actually been there. Maybe not INAUDIBLE , that you can see the INAUDIBLE Those are bugs. Then if you click on my name
KIM MURDAY Oh wait, come back to that for just a sec. So when it said unknown, though, you said those were embed. So you do get at least some information if people are playing it from an embedded.
NATE PAIRITZ Yes.
KIM MURDAY You just don't know who exactly.
NATE PAIRITZ Exactly.
KIM MURDAY OK. Better than nothing, I suppose, but still.
NATE PAIRITZ Yes. Go to Users. And this actually doesn't give me my specific plays I have on this one. Well, it does because well, that takes me to actual My Videos, or whatever I've published. But this is a specific video, and that's why it doesn't show the list of everything. Because this is in My Media. So this isn't in your channel. This isn't in Media Gallery.
KIM MURDAY Will those give you average view time and total view time
NATE PAIRITZ Yes. It does. For that specific month.
KIM MURDAY All right. So if we do have time, we wanted to go back to Canvas. But I want to make sure you finish everything you wanted to mention in Media Space.
NATE PAIRITZ I think I'm good, if you
KIM MURDAY So we wanted to go back to Canvas and look at how you would have the students view media so that you do get the analytics to pick up on them. So you wouldn't want to embed them. What would you do instead
NATE PAIRITZ You would use the Media Gallery tool. Because Media Gallery tool is specific to that course and section number. And this is where you would add them.
KIM MURDAY OK. So you would just instruct your students to go to the Kaltura Media Gallery
NATE PAIRITZ It's uh media gallery...mhmm
NATE PAIRITZ And then there's the analytics here.
KIM MURDAY Or I suppose you could also embed a link to that in an assignment that just brings you to the Kaltura Media Gallery.
NATE PAIRITZ Yeah so... Yeah, if you have that channel, you can take that URL, if you've created the channel here. And INAUDIBLE authenicate. So there's a INAUDIBLE So if you that will also get the statistics.
KIM MURDAY OK. OK, other questions that you might have. Feel free to type those into the chat pod. We'll assist INAUDIBLE
NATE PAIRITZ INAUDIBLE Go ahead.
KIM MURDAY May had a question. She wanted to know if channels can be created from within Canvas, or if you have to use Media Space to create a channel.
NATE PAIRITZ You have to use Media Space to create channels.
KIM MURDAY OK, that's good to know.
NATE PAIRITZ That's your biggest difference between the two, is channels in your categories that you make in Media Space do not automatically show up in Canvas. Media Gallery in Canvas does not show up in Media Space. The only thing that's shared between the two is the media, your media.
KIM MURDAY Good to know.
NATE PAIRITZ One thing I didn't touch base that's coming soon. We haven't advertised it. There is an app that you can for Media Space. So if you record it on your phone, you can upload straight through that app. Or you can view
KIM MURDAY Is that iPhone and Android
NATE PAIRITZ Yes.
KIM MURDAY Nice.
NATE PAIRITZ We'll be advertising that. We've been testing it over the last several weeks. It's been working very well. But if you'd like more information, our email is cthelp iu.edu.
KIM MURDAY Let us know if you have any other questions. Otherwise, thank you so much for coming today. We hope you found this information useful. And thank you, Nate.
NATE PAIRITZ You're welcome.